Note that the macro name you supplied in step 4 is shown in the dialog box and the insertion point is blinking in the Press New Shortcut Key box. Word closes the Record Macro dialog box and shortly displays the Customize Keyboard dialog box.

Using the Store Macro In drop-down list, choose All Documents (Normal.dotm).

(For instance, if you are recording a macro to make text blue, you could use the name MakeTextBlue.)

In the Name field, enter a macro name that is descriptive of what you are doing.

Word displays the Record Macro dialog box.

In the Code group, click the Record Macro tool.

Display the Developer tab of the ribbon.

(It doesn't really matter what you select.) To record a macro that sets text colors, just follow these steps: It may be better to use shortcut keys such as Shift+Alt+G, Shift+Alt+G, and Shift+Alt+Y. You can do this, but it may conflict with other uses of the Alt key (like accessing the ribbon tools from the keyboard).

Gillian suggests using Alt+G, Alt+B, and Alt+Y. Before doing so, however, you'll need to figure out what shortcut keys you want to use. Yes, it is possible, but you'll need to use a macro to do the work. She would, therefore, like to be able to create multiple keyboard shortcuts to highlight in different colors once she has selected text (e.g., Alt+G for green, Alt+B for blue, and Alt+Y for yellow). Here’s a Word 2011 document showing invisible characters.As an editor, Gillian likes to color-code sections of text for authors. Most of the requests I get on this topic concern turning invisibles off, because since the user often doesn’t know how he turned those invisible characters on, he also doesn’t know how to turn them off. Those characters are just as “charactery” as anything else you type– they take up space, they’re copy and paste-able, you can give them a point size– but they’re invisible, and they don’t print. Microsoft Word on the Mac has a nice feature that lets you show invisible (non-printing) characters such as returns, tabs, and spaces. Command-8 to show them, Command-8 again to hide them. There’s a keyboard shortcut for toggling invisible characters (like paragraph marks, and spaces, and tabs) in Microsoft Word on a Mac and as far as I know it’s worked in every version, since the very beginning.

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